Ensuring Compliance in Small Businesses in 5 Simple Steps

May 3, 2021
Ensuring Compliance in Small Businesses in 5 Simple Steps

Small businesses in India have a multitude of challenges to overcome. Given the current pandemic scenario in the nation, it becomes that much more complicated to handle employees and stays compliant. Handling statutory Compliance for an organization and its employees can become a challenge for any small business owner.

However, while setting up a small business, certain practices can ensure that these businesses can stay compliant:

Making Compliance Accessible

To ensure that Compliance must be followed in an organization, management must ensure that it is accessible to all employees. Ensuring that employees have accessibility to information regarding practices that adhere to all Compliance forms is an effective practice. This can be achieved through small practices like distributing employee handbooks or HR information systems which can also be used to alert employees regarding changes in Compliance.  

Worker and Pay Scale Classification

Labour compliance is essential for ensuring the safety and well-being of one’s employees and workers. Labour compliance is essentially how an organization complies with agreed-upon rules and regulations enforced by government bodies and other concerns. This includes classifying workers, ensuring wages and benefits reach them on time, and providing safe and clean working conditions. Employees must be paid a certain minimum wage, and tasks such as insurance and the provident fund covered by the employees’ state insurance act (1948) and the employee’s provident fund and miscellaneous provision act (1952) must be carried out as well.

Regular Audits, Reporting, and Training

To ensure that business practices and various aspects of HR compliance are up to scratch, the management must implement a streamlined auditing system in place. Audits can assess different areas of an organization and generate reports and feedback that can help understand gaps and areas needed to be filled. This is not just with regard to Compliance in an organization but various other aspects as well. When organizations fall short, effective training programs must be implemented to educate employees across the hierarchy regarding appropriate compliance practices.

Monitoring and Reward Systems

 In certain organizations, reward systems work very effectively to get more employees more compliant. Adhering to Compliance can add stress to an already overburdened set of employees.  Having effective monitoring systems take stock of which teams and employees are compliant can spot compliance risks from a distance. As for compliant employees, reward or incentives and benefit systems work effectively in ensuring that teams and employees continue to adhere to Compliance

Outsourcing – In certain small businesses, there may be processes that the company cannot always take on. When organizations may be short-staffed and unable to handle the demands of certain processes, outsourcing has become a go-to practice for competitive businesses. Various services exist, staffing agencies or recruitment agencies that can find temporary employees or contract employees for short durations. In some cases, HR processes may be unnecessary in a small organization and can be solved by outsourcing HR outsourcing services. 

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